Taking more care
Saying you’re a people-first company is easy, but proving it takes consistent hard work and commitment. It also depends on a culture of care throughout the company and our own willingness to take responsibility for every action of every employee.
Corporate Social Responsibility Policy
What we do
NLG is one of the UK’s leading healthcare and homecare recruitment agencies, specialising in providing medical, nursing and other healthcare staff to NHS Trusts and private sector providers.
This includes the supply of staff to:
• NHS Hospitals
• NHS Trusts and Foundation Trusts
• NHS Mental Health Trusts
• Nursing and Medical for the Prison Services
• Private Hospitals Staffing
• Public and Private Nursing
• Nursing and Care Homes Staffing
The NHS accounts for a large part of NLG’s total staff placements (including complex homecare). In addition, we supply staff to the private sector, private hospitals, public bodies and councils.
We have a track record of excellence going back to 2001 and are committed to engaging, recruiting and providing only the best healthcare professionals, each of whom are supported to provide excellent care.
Corporate Social Responsibility
NLG’s Corporate Social Responsibility programme is about being responsible towards all our stakeholders, always delivering high quality services whilst being committed to acting ethically and sustainably.
We strive to achieve excellence through market-leading compliance whilst delivering value-for-money solutions and ensuring the health, safety and wellbeing of all of our stakeholders.
We follow business principles with the ethical, social and economic impact of our activities in mind. We seek to be a sustainable business, taking action to minimise our impact on the environment. We invest in the development of our employees, candidates and agency workers and contribute to our local community and wider economic development.
Our Corporate Social Responsibility approach is captured in the provisions of our Employee Handbook, Candidate Handbook and Code of Conduct, which is embedded in our core values and sets clear standards for expected and acceptable behaviours. It is summarised in this policy which is reviewed and approved annually, with targets and expenditure being set by the Directors.
NLG communicates the CSR policy within all levels of the business and publishes it on the NLG website.
Delivering Excellence, Value for Money and Socially Sustainable Services
NLG is steadfast in ensuring the provision of care services is never disrupted, that healthcare staff and service users are protected from risk and that our solutions generate sustainable and demonstrable savings, allowing our customers to focus on their wider corporate objectives.
We believe in offering solutions that have tangible benefits for customers, driving down their operating and resourcing costs whilst increasing efficiency and productivity via innovative, integrated systems and automation. wherever and whenever possible.
Good Governance, Quality Assurance and Continuous Improvement
Achievement of NLG’s Corporate Social Policy commitments is supported by the implementation of good corporate governance principles and adherence to a full set of policies and standard operating procedures across all parts of the business.
We regularly evaluate our processes to ensure continuous improvement in the delivery of our services and undergo regular internal and external audit processes.
NLG has held ISO 9001 accreditation since 2004. ISO 9001 is an internationally recognised standard for the quality management of businesses. It applies to NLG’s processes that we use to manage the services that we provide, ensuring that these meet the needs and expectations of our customers. As part of our accreditation, we demonstrate commitment to developing and continuously improving our services.
Value for Money
The healthcare industry is a specialised area, and NLG has a proven track record across the UK of succeeding in meeting the specialist needs of the NHS where other agencies have failed. We have done this through competitive pay rates and value for money charge-rates. NLG is becoming one of the fastest growing health and medical recruitment agencies in the UK.
As an approved agency under various new, national staffing frameworks, including London Procurement Partnership (LPP), Workforce Alliance. Crown Commercial Services (CCS), Health Trust Europe (HTE) and National Clinical Staffing Framework operated by North of England Commercial Procurement Collaborative (NOECPC), we acknowledge the Government’s Supplier Code of Conduct and are committed to supporting our public sector clients to deliver better public services, behave ethically and treat end users of services, employees and subcontractors fairly and with respect.
NLG is one of the most competitively priced nursing agencies for supply of NHS nursing staff in the UK. We aim to provide a quality service that is value for money to the NHS. This is achieved by our relatively small commission rates when compared to some nursing agencies.
Our pricing structures are designed to ensure we can compete at the highest level in the industry and allow us to build long-term collaborative and trusting relationships with NHS Trusts providing continuity of staff and thus maximising patient care to its highest level.
Our aim is to offer contracts with a sustainable value throughout their duration.
NLG ensures that its recruitment follows good recruitment practice and demonstrates a sound ethical approach. We rely on word of mouth referrals, social media and job boards to attract candidates and advertise within the UK.
NLG does not directly approach potential candidates, recognising that this may have a detrimental effect on the permanent workforce within the NHS, social care or overseas.
Confidentiality, Data Protection and Cyber Security
NLG operates in accordance with Data Protection Act and GDPR guidelines. We share information on a need-to-know basis and with appropriate consent obtained. We handle all information with due sensitivity and confidentiality.
We have implemented procedures to ensure the integrity and security of our IT systems and have held the Cyber Essential Plus Certificate since 2017, which confirms compatibility and compliance of our systems with relevant standards and guidance. In addition, NLG has held ISO 27001 accreditation since 2018.
This is an internationally recognised standard for an information security management system (ISMS). An ISMS is a framework of policies and procedures that includes all legal, physical and technical controls involved in an organisation’s information risk management processes. NLG has therefore undertaken a risk management process to identify and mitigate or minimise risk associated with its ISMS.
Optimising Health, Safety and Wellbeing for Stakeholders
At NLG, people are our business, whether they work as part of our team, as agency workers or candidates, partners or suppliers- their wellbeing matters to us.
We are committed to patients and service users receiving excellence of care delivered through our temporary workforce and the candidates that we place, and we will always prioritise patient safety.
Health and Safety and Wellbeing at Work
As an employer, NLG recognises its moral and legal obligation to protect our employees, agency workers and service users and take the responsibility for their occupational health and safety.
The provisions of the Health and Safety at Work Act, associated Codes of Practice and Directives including but not limited to Agency Workers Regulations 2010 and its updates plus Working Time Directive 2003 have been adopted as required standards within our company.
We conduct all necessary Risk Assessments
We aim to provide all our employees with a safe and healthy environment by making sure that everyone has the knowledge and ability to work safely.
We provide our employees and agency workers with access to all necessary facilities and appropriate PPE when required.
NLG Healthcare aims to ensure that all staff operate within a safe environment for children and vulnerable adults within healthcare. In accordance with our Safeguarding Policy, all our staff, candidates and agency workers attend mandatory training on Safeguarding and know what to do in the event of any concerns.
Patient and service-user safety is paramount and as a result we take seriously any allegations of abuse by staff working through us. If we receive complaints against an agency worker, they will not be reassigned until a full investigation has been performed.
More generally, our agency workers undergo regular appraisals and ongoing training and professional development, and we systematically monitor all end of shift and end of assignment feedback to ensure that the services they deliver are of a consistently high standard and level of safety.
Equal Opportunities and Accessibility
We are an equal opportunities employer who recognises each individual’s personal merit. Through adherence to our Equal Opportunities Policy at all levels of our business, we promote equal opportunities in all areas particularly in communicating our expectations, recruitment and selection, training, benefits and terms and conditions of employment.
We review our working arrangements and make reasonable adjustments to accommodate accessibility requirements. Our ground floor offices are fully accessible to wheelchair users.
We take every possible step to ensure that no person working for NLG, seeking employment, or using our services will receive less favourable treatment or will be disadvantaged. We actively encourage diversity to maximise achievement, creativity, innovation, and good practice to bring benefits to individuals and communities.
We encourage all people who work with us and for us to contribute to an environment in which people feel comfortable in expressing how they feel and what they need, knowing they will be treated with respect and that their contribution will be valued.
We embrace equal opportunities as outlined in our equal opportunities policy and the spirit and intentions of legislation that outlaws discrimination and promotes equality and diversity.
The way in which we work, train and learn reflects both the mission and objectives of NLG.
Modern Slavery, Child Labour, Inhumane Treatment and Human Rights
Modern slavery is a crime and a violation of fundamental human rights. It can take various forms such as, slavery, servitude, forced labour and human trafficking, all of which include the deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain.
We are committed to acting ethically and responsibly in all of our dealings and relationships, thus we have a zero tolerance approach to this subject. We ensure by following strict and rigorous recruitment/supplier processes that this does not exist. Where a member of staff has a concern or suspicion, they are able to report this under our PM11 Whistleblowing Policy, giving them a protected disclosure.
NLG will investigate the concerns immediately, and where any wrongdoing or further suspicions are identified, this will be escalated to a relevant agency such as Police/Safeguarding or Local Authority. If an individual or group of people are at immediate risk, our Policy is to report this to the Police immediately, prior to any internal investigations. All staff engaged with providing services at NLG will be subject to thorough and rigorous recruitment procedures that will include a DBS check, identity check, confirmation of validity to work in the UK, employment history, suitability for the role and references.
This will minimise the chance of employing a person that has been, or is subject to, slavery or human trafficking. NLG will follow PR16 – Right to Work Checks Policy and Procedure to ensure that a robust and fair process is always followed.
All staff are required to undertake regular training in line with our training matrix, which aims to identify any indicators of modern slavery or human trafficking. Staff are made aware that victims of this type of slavery often do not self-identify. Our training programme for internal staff is reviewed annually and our policies are available via the QCS application.
As a responsible organisation, it is important to us that all relevant local or national government policies are implemented throughout our supply chain at NLG and due diligence measures are always in place.
If you are aware of or become part of any acts of modern slavery or human trafficking, this can be reported to NLG management team and the necessary support will be provided in line with our Policy.
Employees, Employee Relations, Policies and Procedures
We believe that people are our greatest asset and we strive for high standards both as an employer and as a provider of services. We are committed to recruit and retain the best staff by recognising their achievements and rewarding their efforts. How we motivate and develop our employees and agency workers reflects our culture and business ethos.
NLG has policies and procedures in place that ensure a fair and professional approach in our dealings with any HR related issues. We are committed to fair, equal pay and benefits and we seek to provide employees with secure employment, avoiding the use of zero hours contracts. We consider requests for flexible working and allow adjustments where possible. Staff receive benefits including subsidised gym membership, to encourage health and wellbeing.
NLG’s employees are contracted to work 40 hours per week and may be required to work occasional overtime. Working hours are generally between 0800 hours and 1800 hours, with one hour for lunch. We operate an on-call service enabling us to support clients 24-7, 365 days a year.
We actively encourage Continuing Professional Development and promote the development of the skills, expertise and competence of our staff as well as ensuring the effectiveness of their training. NLG endeavours to provide development opportunities whenever possible.
We establish Key Performance Indicators for staff and set out objectives which we help to support the services that we offer. These are reviewed as part of annual appraisals.
We pay employee renumeration in compliance with all applicable wage regulations including those related to minimum wage, overtime and legally mandated benefits. We do not facilitate any unlawful deductions.
We ensure that all employee renumeration is paid in a timely manner in accordance with contractual obligations and we will not withhold any funds unnecessarily.
Protection of Temporary Workers
We recognise that income security for agency workers is an important issue and balance the needs of our agency workers and clients.
Many of our agency workers seek the flexibility provided by agency work and for those that require longer term assignments, we work collaboratively with our clients to arrange longer, fixed term assignments and these can be for 1, 2, 6 or even 12 months.
In addition, NLG provides permanent recruitment services and therefore will help place workers who are looking for a permanent career change.
All agency workers are provided with a Key Information Document (KID) upon joining NLG. This provides a clear illustration to the agency worker of their potential pay rates and deductions.
Customers, Suppliers and Partners
At NLG, we take our responsibilities towards our customers, suppliers and partners very seriously. At all times, our activities are carried out by complying with fiscal and legal obligations and responsibilities.
We have a deep commitment to legal compliance and ethical business practices. We adhere to tax obligations including but not limited to IR35 and ITEPA legislation and avoid any tax evasion practices.
We act in accordance with the principles of integrity, transparency, and prudence.
NLG has multiple channels and tools for facilitating communication, participation and dialogue with our customers, suppliers and partners. These ensure successful cooperation and prompt and adequate handling of any complaints or disputes.
We support fair trading, ethical conduct, anti-corruption and fair competition practices and to ensure compliance with these, we have implemented numerous Quality and Compliance Standards and hold REC Accreditation.
We expect our suppliers and partners to be transparent and to have put in place sufficient systems to operate in accordance with legal obligations and responsibilities. We expect them to adhere to anti-corruption laws, including but not limited to the Bribery Act 2010 and anti-money laundering regulations.
We have procedures in place within our Quality Management System to fully assess our supply chain and partnerships ensuring that they meet our compliance standards. This due diligence is carried out using Supplier Questionnaires and regular audits. Different levels of supplier questionnaires are issued according to the nature of the supplier, subject to the complexity and confidential nature of the work.
When undertaking detailed reviews of all potential umbrella companies that our agency workers may use, we review their compliance with all relevant IR35, tax and general legislative obligations. Agreement to which Umbrella company is used falls in first instance within the remit of our Purchase Ledger function. However, ultimate approval rests with the Managing Director to the system.
Payment of Suppliers and Agency Workers
We have implemented and adhere to fair and reasonable payment practices.
NLG pays all suppliers promptly within 30 days or within the suppliers’ terms if these are within shorter timescales. Payments to agency workers and umbrella companies are made on a weekly basis.
Protecting the Environment
NLG is committed to identifying environmental issues at every level of its business and reducing our environmental impact.
Whilst we are not a large organisation and the nature of our work does not inherently have a high environmental impact, we are nonetheless conscious of the difference even small actions can make to the future of our planet. Our carbon reduction plan, which has a link on the front page of our website, confirms our endeavours to reduce the use of carbon yearly with our aim to be net zero by 2050.
NLG’s Environmental Policy, drawn up to meet the requirements of ISO 14001, outlines how the Company will manage its impact on the environment.
We encourage our employees to use all resources (water, energy) as responsibly as possible both at work and at home. Currently, 75% of NLG employees live within a 5-mile radius of their workplace and we support Cycle to Work schemes and provide secure bike storage facilities to encourage more sustainable ways of commuting to work.
We aim to conduct online meetings where appropriate to limit unnecessary travel.
We encourage use of recycled products and materials and minimise the production of waste within our offices and processes, for example, by supporting paperless documentation circulation and the reduction of colour printing by setting all printers to default to black and white printing. We strongly support recycling schemes and mixed recycles are separated for recycling through our local recycling scheme.
Bringing Health and Wellbeing to Communities at home and abroad
NLG is a people-focused business.
We commit to enhancing and having positive impacts on the health, physical and mental wellbeing and the improved life outcomes of people whether inside our business, in the communities in which we work and place our candidates, or further afield.
Community Engagement and Social Responsibilities
To achieve this commitment, NLG supports its employees’ in their community engagement initiatives whether through providing paid leave to take part in charity related events and/or matching the funds raised.
For many years, NLG directors have taken a top-down approach to actively encouraging staff to get involved in community projects.
For example, since NLG was established in 2001, we have been actively supporting the operations of OPSA – a charity which organises annual Cleft Camp programmes in Pakistan. We provide both financial assistance, office space for meetings and staff time and expertise to the charity. Our Director, Rae McGlone, flies to Pakistan annually to provide her operating theatre expertise.
With our health division located in Hull, we are committed to promoting health and wellbeing in our local community. To this end, NLG has become a continuous supporter of the Hull Homeless Project. In 2019, our CEO led the way by taking part in a sponsored sleep-out raising £1,500 for this charity.
NLG acknowledges the value of sports and physical activity and their contribution to mental, physical and community wellbeing. As a result, we are pleased to sponsor a local cricket team and two local children’s football teams.
NLG, as an employment agency, is committed to upskilling workers (home care staff in particular) and to promoting training and excellence within the existing healthcare workforce.
We recognise the need to attract increasing numbers of young people to the healthcare sector. As a result, our Managing Director, Mark Hathway, delivers regular talks in schools and colleges and as an organisation we will continue to take every opportunity to promote the healthcare sector by attending careers open days and events organised by the University of Hull.
To support the social value of the communities we provide our services to, we offer:
• Access to Mental Health First Aiders from our Head Office in Hull
• Yearly apprenticeship opportunities with local work seekers
• Guaranteed interviews for care work opportunities from direct referrals from the job centre
• Attendance at local careers fairs
• Job-finding support including CV writing advice, Interview techniques and mock interviews
• Charitable donations to the local community including ex-offender charities, food banks and homeless charities
• A non-bias recruitment practice that supports blind recruitment and the management of unconscious bias